Tracking Search Result

After having clicked clicking the 'Search' button, you will now be presented with a data grid containing a list of documents matching the filters you specified earlier. You may sort and/or group the search result to make it easier for you to work with. We recommend reading the Using data Data grids chapter to ensure that you are familiar with it's possibilities.

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To see further its features. 

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You should note that specifically for the Tracking Search Result data grid, you have the option to save your grid configuration for later reuse. These configurations are called 'Views' and you can read more about the topic here: Document search result views.

To see more detail about a document , you can double click it on the data grid, which will take you to the Document detail page screen. Note that the  The list will always be split into as many tabs as there are different document types in the search result.

The search result page contains basic information related to each document, but Link stores can show you much more - remember . Remember to check the column chooser options to see other available columns. A full explanation of all the document properties that Link stores is can be found in the Document properties sectiondetail page section. If you have set up Tracking fields for the relevant document type, these will also be visible on the grid.

The tracking search result screen offers a lot of different options - we users many different search options. We will go through what each element on the page does starting from the top.

Save Search

Clicking this "Save Search" allows you to save the your current search result for later use. When saving, you will be asked to give the search result a name for referenceto help you find it later. 

Press 'Ok' to save your search result. 

To find it the "Save Search" option, hover your mouse cursor over the 'Tracking' tab in on menu to the left and then select one of the saved search results to open it on the results page. 

Action

Buttons

Depending a Link user's permissions, there will may be some actions action buttons available from the tracking search result page. Several of these are identical to the ones present on the document detail page and you . You can read about their possibilities what you can do with them in the Document action buttons section.

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Refresh Data

This will refresh the data grid, which may allow will cause new documents to show up appear or remove ones that no longer meet the search criteria to disappear. 

Right-Click Actions

As mentioned in the Using data Data grids section, some data grids have right-click actions available. This is indeed the case for the document search result grid. Remember that some actions are only available when selecting exactly one document. 

Each of these actions will be is explained in detail below.

Show selected document(s)

Click this "show selected documents" to be redirected to the 'Tracking Search Details' page. This has the same functionality as the 'Show Documents' button.

Show document guids for selected document(s)

This will show the guids "GUIDs" (Globally Unique Identifiers) for the selected documents, seperated separated by commas. 

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Export selected documents

This has the same functionality as the 'Export Files' button . Will and will export all selected documents to your local drive.

Delete selected documents

Will This option will delete all selected documents. A prompt will be displayed before confirmation.to confirm the action before any files are deleted. 

Show distribution

Clicking this This option will redirect you to the 'Distribution Details' page for the selected document. Note that this This action is only available if a single document is selected. 

Show to-partner for selected document

This option will redirect you to the 'Partner Details' page for of the "To" partner. Note that this   This action is only available if a single document is selected. 

Show from-partner for selected document

This option will redirect you to the 'Partner Details' page for of the "From" partner. Note that this  This action is only available if a single document is selected.

Filter

Row Option

In On the Tracking Menu you have the possibility of activating , you can activate an additional filter to filter in each row with the magnifying glass as shown below.Image Removed

This is not set up default, but can be activated from the menu “Settings” / “My profile” / “User specific settings”.

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